---
title: How to Add and Display Club Documents for Specific Classes or Groups
description: "Video walkthrough: adding a club document and choosing which classes or groups can see it Club docs let you share files, such as a parent code of conduct or a kit list, with members. You can share each file with…"
url: "https://a2bmanager.com/docs/how-to-add-and-display-club-documents-for-specific-classes-or-groups/"
updated: "2026-10-19"
category: Club Management Guides / General Settings
---

# How to Add and Display Club Documents for Specific Classes or Groups

Video walkthrough: adding a club document and choosing which classes or groups can see it

Club docs let you share files, such as a parent code of conduct or a kit list, with members. You can share each file with everyone or only with chosen classes or groups, and parents see it on their dashboard under each child.

## Adding a club document

### Step 1: Open Club docs (0:00)

- In the left-hand menu, click **Settings Hub**.
- Scroll down to **System Settings** and click the **Settings** card (*Configure general platform settings.*). General Settings opens on its first tab.
- Click the **Club docs** tab. The number on the tab shows how many documents you have, and the tiles show **Total documents**, **PDF files** and **Images & files**.

![The Club docs tab](https://a2bmanager.com/wp-content/uploads/2026/10/club-docs-01.png)
Step 1: The Club docs tab

### Step 2: Choose the file (0:40)

- Under **Upload a document**, PDF, Word, Excel, PowerPoint, image (JPG, PNG, WebP) and CSV files are supported, up to **15 MB** each.
- Under **Select file**, click **Choose File** and pick the file. Its name and size appear underneath.
- The file name is the title members see, so rename the file on your computer first if needed, for example *Parent Code of Conduct.pdf*. Each file name must be unique within your club docs.

![The selected file and its size](https://a2bmanager.com/wp-content/uploads/2026/10/club-docs-02.png)
Step 2: The selected file and its size

### Step 3: Choose who can see it (1:03)

- Under **Applies to**, **All classes & groups** (the default) shares the file with every member.
- To share it with only some members, select **Specific classes / groups**.
- Tick a class to include all of its groups, or click the arrow next to a class and tick only the groups you want. **Select all** and **Clear** are at the top of the list.
- **Who can view this file** shows your choice with each class or group and its day and time. If nothing is ticked, you'll see *Pick at least one class or group.*

![Recreational > Monday 4pm (4-8 Yrs Old) ticked](https://a2bmanager.com/wp-content/uploads/2026/10/club-docs-03.png)
Step 3: Recreational > Monday 4pm (4-8 Yrs Old) ticked

### Step 4: Upload the document (1:41)

- Click **Upload document**. You'll see *Document uploaded.*
- The file is added to the list with its type and who can view it, for example *PDF · Visible to Recreational / Monday 4pm (4-8 Yrs Old)* or *Visible to all classes & groups*.

![The uploaded file and who can view it](https://a2bmanager.com/wp-content/uploads/2026/10/club-docs-04.png)
Step 4: The uploaded file and who can view it

### Step 5: Preview or change who can view (1:57)

- Click **Open** to preview a file. PDFs and images show in the window; Word, Excel and PowerPoint files open in Microsoft's online viewer.
- Click **Who can view** to change who can see the file, then click **Save changes**. You'll see *Who can view this file has been updated.* Click **Cancel** to close without changes.

![The Who can view window](https://a2bmanager.com/wp-content/uploads/2026/10/club-docs-05.png)
Step 5: The Who can view window

### Step 6: What parents see (2:30)

- On their **Dashboard**, parents select a child. A **Club Docs** tab shows the number of files that child can see.
- Each file shows its name and type, with **Open** and **Download** buttons.
- Files for **all classes & groups** show for every child. A file for specific classes or groups only shows for a child with an active place in one of them. If a child can't see any files, the tab doesn't appear.

![The child's Club Docs tab on the parent dashboard](https://a2bmanager.com/wp-content/uploads/2026/10/club-docs-06.png)
Step 6: The child's Club Docs tab on the parent dashboard

## Good to know

- There's no sign-off or read receipt: parents can open and download files, but they don't confirm they've read them, and you can't see who has opened them.
- Parents aren't emailed or notified when you add a file. If you want them to know about it, email them separately.
- Because files can be shared with specific classes or groups, individual parents only see the files for the classes and groups their children are in.
- If a parent can't see a file, check that their child has an active place in a class or group the file is shared with.

**Tip:** Share general documents, such as your code of conduct or privacy notice, with **All classes & groups**, and use **Specific classes / groups** for things like a squad kit list or competition information.

## Changing or removing a file

- You can't rename a file or replace it with a new version. To change it, delete it and upload the new file.
- To remove a file, click **Delete** on its row, then **Delete** in the *Delete document?* window. You'll see *Document deleted.* The file is removed for all members straight away and can't be restored.

 [Download the PDF guide (optional)](https://a2bmanager.com/wp-content/uploads/2026/10/how-to-add-and-display-club-documents.pdf)