--- title: How to Open the Next Term for Booking description: "Video walkthrough: opening the next term for booking and checking what parents see You choose which term parents can book. Only one term is open for booking at a time, so when you're nearing the end of a term and…" url: "https://a2bmanager.com/docs/how-to-open-the-next-term-for-booking/" updated: "2026-10-19" category: Club Management Guides / General Settings --- # How to Open the Next Term for Booking Video walkthrough: opening the next term for booking and checking what parents see You choose which term parents can book. Only one term is open for booking at a time, so when you're nearing the end of a term and you're ready for parents to book the next one, you open it in Settings Hub. Your current term carries on as normal, and nothing is emailed or charged when you switch. ## Opening the next term ### Step 1: Open Terms (0:11) - In the left-hand menu, click **Settings Hub**. - Under **Payments & Products**, click the **Terms** card. You can also get there from **System Settings** > **Settings** by clicking the **Terms** tab. ![The Terms tab, with the Open for booking and Current term tiles](https://a2bmanager.com/wp-content/uploads/2026/10/open-next-term-01-v3.png) Step 1: The Terms tab, with the Open for booking and Current term tiles ![The Terms card under Payments & Products in Settings Hub](https://a2bmanager.com/wp-content/uploads/2026/10/open-next-term-01b-v3.png) Step 1: The Terms card under Payments & Products in Settings Hub ### Step 2: Check which term is open (0:24) - The **Open for booking** tile shows the term parents see and book on your term-based classes. - The **Current term** tile shows the term you're in now (or the next one, if you're between terms). Registers use the current term. - In the list, the same terms are labelled **Current term** and **Open for booking**. One term can be both. ![Term 1 is both the current term and open for booking](https://a2bmanager.com/wp-content/uploads/2026/10/open-next-term-02-v3.png) Step 2: Term 1 is both the current term and open for booking ### Step 3: Open the next term (0:37) - Find the next term in the list and click its **Open for booking** button. - It switches straight away. There's no confirmation message, so check you've picked the right term. - The **Open for booking** label and tile move to the new term. Your current term doesn't change. ![Term 2 is now open for booking. Term 1 is still the current term.](https://a2bmanager.com/wp-content/uploads/2026/10/open-next-term-03-v3.png) Step 3: Term 2 is now open for booking. Term 1 is still the current term. ### Step 4: Check what parents see (0:52) - Open one of your term-based class pages. The term card at the top shows the term that's open for booking, with its name and dates. The card is headed **Current Term**, but it shows the open term. - Under **Term sessions**, parents see the open term's dates. If the term has already started, only dates from today onwards are listed. - Dates that fall on your closed dates are crossed out. In the example, the club is closed for most of December, so all of Term 2's sessions are crossed out. That's because of the closed dates, not because the term was switched. - New bookings are now for the open term. Parents can't book the previous term any more. ![The class page now shows Term 2. These dates are crossed out because they fall on the club's closed dates.](https://a2bmanager.com/wp-content/uploads/2026/10/open-next-term-04-v3.png) Step 4: The class page now shows Term 2. These dates are crossed out because they fall on the club's closed dates. ![Before the switch, the same class page showed Term 1](https://a2bmanager.com/wp-content/uploads/2026/10/open-next-term-04b-v3.png) Step 4: Before the switch, the same class page showed Term 1 ### Step 5: Switch back if you need to (1:07) - To switch back, click **Open for booking** on the term you want parents to book instead. - One term always stays open once you've opened one. You can move it to another term, but you can't set it back to no term. ![Click Open for booking on the other term to switch back](https://a2bmanager.com/wp-content/uploads/2026/10/open-next-term-05-v3.png) Step 5: Click Open for booking on the other term to switch back ## Good to know - Opening a term doesn't email anyone or charge anyone. To charge members for a term, set a payment and payment date on the term. See [How to Add Term Dates and Charge For The Term in Settings Hub](https://a2bmanager.com/docs/how-to-add-term-dates-and-charge-for-the-term-in-settings-hub/). - Existing members aren't affected. Their bookings and groups stay exactly as they are. - The open term and the current term can be different. Parents book the open term, while registers keep using the current term. - Only open a term that hasn't ended yet. The button also appears on terms that have finished, so take care to pick the right one. **Tip:** Open the next term when you're nearing the end of the current one and nobody else needs to book onto it. ## FAQs - **Will parents be told when I open a term?** No. Nothing is sent. Parents simply see the new term's dates the next time they look at a class page. - **Does opening a term charge anyone?** No. Term charges only happen if you've set a payment and payment date on the term. - **Will it change my registers?** No. Registers use the current term, which is set by today's date and your term dates. - **Why are some session dates crossed out?** They fall on dates you've set as closed in **Closed dates**. - **I opened the wrong term. What do I do?** Click **Open for booking** on the correct term. It switches straight back. [Download the PDF guide (optional)](https://a2bmanager.com/wp-content/uploads/2026/10/open-next-term-for-booking-v3.pdf)