Setting Up Your First Term-Based Class

How to Set Up a Term Class, Group, and Booking Options #

1. Create the term class 0:00

• Go to Settings Hub → Add and Edit Classes.
• Click Add a New Class in the top-right corner.
• Enter the class details:
  • Class name: Preschool Gymnastics
  • Icon: Child Reaching
  • Short description: Fun Gym
  • Long description: Loads of Fun Gym
• Choose the category: Gymnastics.
• Select the award syllabus / starting award for preschoolers.
• Set the class to Active and Public so it can be booked by the public.
• Enable the option to automatically remove students from other waiting lists once they book into this class.
• Add notes such as: Parents must stay for this class.
• Save the class.

2. Add a group for the class 1:38

• Open the class and add a group.
• Use a simple group name, such as Monday at 9am.
• Select the term for this group, e.g. June term.
• Set the term dates for the relevant month or school calendar period.

3. Configure group settings 2:09

• Add any class add-ons such as t-shirts or uniform.
  • Mark them as mandatory if every child must purchase them.
• Set the capacity for the group.
  • Example: 10 spaces total.
  • Optionally split by gender, such as 5 boy spaces and 5 girl spaces.
• Confirm the group is:
  • Active
  • Open
  • Public
• Set the age range for the class.
  • Example: 3 to 5 years old.
  • Or use date of birth from/to if your club works that way.
• Decide whether bookings should go straight into the class or into a waiting list first.
  • In this example, choose No so parents can book directly.
• Set the booking window.
  • Example: allow bookings 4 weeks ahead.
• Confirm the class is placed under Preschool Gymnastics.
• Upload a default image for the group.
• Add a short description, such as Monday Preschool.

4. Set trial options 3:56

• Decide whether the class offers trials.
• If trials are allowed, set the trial cost.
  • Example: £0 for a free trial.

5. Add the session time and pricing 4:05

• Open the group you created, such as Monday at 9.
• Add the session details:
  • Day: Monday
  • Time: 9:00am
  • Duration: 45 minutes
  • Location: Lowestoft
  • Session price: £10 per session
• Leave extra orders off if none are needed.
• Confirm the term pricing applies across the selected date range.

6. Add a separate subscription if needed 4:46

• Use the subscription area for separate annual fees, such as:
  • Insurance
  • British Gymnastics membership
• Make sure this is not treated as the class fee itself.
• Example subscription name: Gymnastics Membership.

7. Review the class on the public booking page 5:22

• Go back to the homepage and open Preschool Gymnastics.
• Check that the term displays correctly:
  • Start and end dates
  • Time and location
  • Available sessions
• Click Book Now to test the booking flow.
• Because trials were enabled, parents can:
  • Book a trial session, or
  • Switch to join the full term and pay for the whole term instead.