Adding class groups

How to Set Up Class Groups #

1. Open the Class Groups setup area 0:00

• Go to the Setup Wizard.
• Navigate to Step 6: Class Groups.
• Understand the structure:
  • Classes are the main category (for example, Preschool Gymnastics or Beginner Gymnastics).
  • Groups sit underneath each class (for example, a specific day/time session).

2. Create a new group under a class 0:23

• Create a new group and give it a clear name, such as Monday at 4pm.
• Choose the payment structure for the group.
  • In this example, select Recurring Subscription.
  • Other available options mentioned are Terms, Recurring Pay As You Go, and Multi Events.

3. Add optional class add-ons 0:42

• Use class add-ons for extras sold alongside the group.
• Examples include:
  • T-shirt
  • Leotard
• These can be added to your shop so parents can purchase them when booking the group.

4. Set capacity and gender limits 1:03

• Enter the capacity for the group.
• If needed, split capacity by gender.
  • Example: 5 spaces for boys and 5 spaces for girls.
• This helps control how many bookings are allowed in the group.

5. Configure availability and booking rules 1:23

• Mark the group as active so it can be used.
• Choose whether the group is public or private.
  • In this example, keep it public so parents can book directly.
• Set age restrictions:
  • Age from / to
  • Or date of birth from / to
• If a user does not meet the requirements, they will not be able to book on the front end.
• Optional booking controls:
  • Require users to book via the waiting list first.
  • Limit how many weeks in advance someone can book.

6. Assign the group to a class and add details 2:06

• Select which class the group belongs under.
  • Example: Freestyle Gymnastics.
• Upload an image for the group.
  • You can also set it as the default image for all groups under that class.
• Add a short description to share important information with parents.

7. Set trial options and save 2:31

• Indicate whether the group offers trials.
• If trials are available, enter the trial amount.
  • Enter 0 if trials are free.
• Save the group.
• After saving, the structure will show:
  • Class: Freestyle Gymnastics
  • Group: Monday at 4pm

8. Remember the overall structure 2:55

• The setup works like this:
  • Create classes first
  • Create groups underneath each class
• Classes are the main container, and groups are the individual sessions inside them.