How to Set Up a Multi-Event Class

A multi-event class holds one-off dated events, such as holiday camps or competitions, that parents book and pay for per session. The structure is: Class, then a Multi Event group, then the events. Each event has its own date, time, capacity and price.

Setting up the class and group #

Step 1: Open the group settings (0:00) #

• Go to Settings Hub > Add/Edit Classes. To start from scratch, click New Class and fill in the class details (Category, Class Name, Class Icon, Short Description, Notes, Status, Visibility).
• To add a group, click + next to the class and choose Multi Event. To change an existing group, open it and click Edit group.
• Check Payment Structure is Multi Event, then fill in the Group Name, Long Description, Status and Visibility. Choose Private while you’re building it.
• Further down you’ll find the waiting list options, shop items to offer, Media (a group image or YouTube video), Group Brochure (PDF) and a Unique email confirmation.
• There’s no price on the group. Each event has its own price.

Step 2: Open Class Events (0:47) #

• On the group page, find the Events card and click Edit. The Class Events window opens, listing the group’s events.

Step 3: Add an event (1:01) #

• Click + Add event.
• Enter the Event Name, Date, Start Hour and Start Min.
• Set the age range with Age From and Age To, or tick Use date of birth range.
• Enter the Capacity. You can tick Split by gender to set places for boys and girls.
• Enter the Price Per Session, Per Child and the Duration In Mins.
• Leave Active set to Active. A Class add-on is optional.

Step 4: Choose a location and save (1:38) #

• Choose the Class Location. It’s required: without it, saving shows Please select a class location.
• Click Save.

Step 5: Check the event (1:58) #

• The event appears in the Class Events list with its date, times and price.
• To add another event, click + Add event again, or use Duplicate on an event and change the date.

Step 6: Make an event inactive (2:08) #

• Events can’t be deleted. To stop one being booked, click Edit on it, set Active to InActive and click Save.
• If anyone has booked a trial, you’ll see a warning. Click Save class changes to go ahead.

Good to know #

• Classes, groups and events can’t be deleted, only made inactive.
• Keep the group Private until all events are ready, then set it to Public.
• Before changing a group’s payment structure once it has bookings, check with your team how it will affect those bookings.

FAQs #

• Where do I set the price? On each event, in Price Per Session, Per Child.
• Why won’t my event save? Check you’ve chosen a Class Location.
• How do I remove an event? Set it to InActive.